Free Staffing Agency Website Template
A professional, dynamic staffing agency template in dark navy, cyan, and orange tones. Bricolage Grotesque modern headings with Inter body text, industry specialization breakdowns, candidate and employer portals, and a contact form for staffing firms and recruitment agencies.
Why staffing agencies need a website that attracts both employers and job seekers
Staffing agencies serve two distinct audiences simultaneously: employers who need to fill positions and job seekers looking for work. Your website must speak to both groups effectively without confusing either one. The homepage should immediately present clear pathways for each audience, such as "Looking to Hire" and "Looking for Work" sections that direct visitors to relevant content. Employers want to know your industry specializations, the types of positions you fill (temporary, temp-to-hire, direct placement, contract), your screening and vetting process, and how quickly you can deliver qualified candidates. They are evaluating whether you understand their industry well enough to send people who can actually do the job. Job seekers want to see available positions, understand your application process, and know what types of companies and roles you work with. Both audiences want to see that you have a track record of successful placements and that real people have had positive experiences working with your agency.
Industry specialization is the strongest differentiator for staffing agencies in a crowded market. Generalist agencies compete on price and speed, but specialized agencies command higher fees because they deliver better candidates. Your website should clearly communicate what industries and roles you focus on, whether that is healthcare, manufacturing, IT, administrative, skilled trades, accounting, or any other sector. For each specialization, explain the types of positions you fill, the qualifications and certifications you screen for, and the specific challenges you solve for employers in that industry. Case studies showing how you filled a difficult position or staffed up a company quickly for a seasonal surge provide concrete evidence of your capabilities. Include metrics when you have them: average time to fill, candidate retention rates, or the number of successful placements in a given industry. This data-driven approach appeals to HR professionals and hiring managers who are accustomed to measuring vendor performance against specific KPIs.
The candidate experience on your website directly affects the quality of your talent pool. If your application process is cumbersome, slow, or requires downloading and printing forms, you will lose good candidates to agencies with smoother processes. At minimum, provide a simple online application form that captures essential information: contact details, work history, skills, certifications, and desired position types. Allow candidates to upload a resume rather than re-entering every detail manually. If possible, integrate with job boards to display current openings directly on your site. A candidate portal where registered job seekers can update their availability, view new opportunities, and track their application status creates an ongoing relationship rather than a one-time interaction. For employers, include a simple job order form that captures the position title, requirements, pay range, start date, and number of openings. The faster you can respond to a staffing request with qualified candidates, the more likely that employer is to use you again.
Not sure what you need yet? Read our small business website guide.
What's included
- Dark navy with cyan and orange dynamic accent palette
- Bricolage Grotesque modern heading with Inter clean body typography
- Industry specialization breakdowns with candidate and employer sections
- Contact form with hiring needs, timeline, and position type fields
Frequently Asked Questions
Is this staffing agency website template really free?
Yes, this staffing agency template is completely free to download and use. No credit card required, no hidden fees. You can use it for personal or commercial projects.
Do I need coding skills to use this template?
Basic HTML knowledge is helpful but not required. The template uses clean, well-commented HTML and CSS that you can easily customize by changing text, images, and colors.
What pages are included in this template?
This template includes 4 professionally designed pages: Home, About, Services, Contact. All pages are fully responsive and work on desktop, tablet, and mobile devices.
Can you build me a custom website?
Yes. If you need something beyond what a template can do, we design and build custom websites and web apps from scratch. eCommerce, booking systems, membership sites, client portals, and more. Learn more about custom builds.
How does working with a staffing agency work for employers?
The process starts with a conversation about your hiring needs. You describe the position, required qualifications, schedule, pay range, and how many people you need. The staffing agency then searches their existing candidate database and actively recruits to find people who match your requirements. They handle screening, skills testing, background checks, and initial interviews, presenting you with a shortlist of qualified candidates. You interview the finalists and select who you want. For temporary assignments, the worker is employed by the staffing agency, which handles payroll, taxes, workers compensation insurance, and unemployment insurance. You pay the agency an hourly bill rate that covers the worker's pay plus the agency's markup. For direct hire placements, the agency charges a one-time fee, typically 15 to 25 percent of the position's annual salary, payable when the candidate starts. Most agencies offer a guarantee period for direct hires, meaning they will replace the candidate at no additional cost if the placement does not work out within a specified timeframe.
How quickly can a staffing agency fill a position?
Turnaround time depends on the type of position and how specialized the requirements are. For general labor, warehouse, administrative, and other high-volume roles, many agencies can present candidates within 24 to 48 hours and have someone on-site within a few days. These positions draw from a large pool of available candidates, and agencies often have pre-screened workers ready to start immediately. Skilled trades, technical roles, and specialized positions take longer, typically 1 to 3 weeks, because the candidate pool is smaller and screening is more intensive. Executive and professional placements can take 4 to 8 weeks due to the level of sourcing, screening, and interview coordination involved. The speed of the process also depends on your responsiveness. Agencies work fastest when clients provide detailed job descriptions, competitive pay rates, and timely feedback on presented candidates. If your first round of candidates does not include the right fit, clear feedback helps the recruiter refine the search quickly.
What does it cost to use a staffing agency?
Staffing agency pricing depends on the type of placement. For temporary and contract workers, you pay an hourly bill rate that includes the worker's hourly pay plus a markup that covers the agency's costs for employer taxes, workers compensation insurance, unemployment insurance, liability insurance, recruiting, and profit margin. Markups typically range from 25 to 75 percent of the worker's pay rate, depending on the skill level, risk classification, and volume of your staffing needs. For example, if a temporary worker earns $20 per hour, the bill rate to the employer might be $28 to $35 per hour. For temp-to-hire arrangements, the same billing structure applies during the temporary period, and a conversion fee (often prorated based on hours worked) is charged when you hire the worker permanently. For direct hire placements, agencies charge a percentage of the new employee's first-year salary, typically 15 to 25 percent for standard positions and 20 to 33 percent for executive or highly specialized roles.
What is the difference between temporary, temp-to-hire, and direct hire?
Temporary staffing fills a position for a defined period. The worker is employed by the agency and assigned to your workplace for a specific duration or project. This is ideal for seasonal demand, special projects, employee leave coverage, or workload fluctuations. You have full flexibility to end the assignment when the need passes. Temp-to-hire (also called temp-to-perm) starts as a temporary assignment with the intention of evaluating the worker for permanent employment. After a trial period, typically 60 to 90 days, you decide whether to hire the person as your own employee. This reduces hiring risk because you observe actual job performance before committing. Direct hire (also called permanent placement) means the agency recruits and screens candidates, but the selected person is hired directly onto your payroll from day one. The agency acts as a recruiter, not an employer. This is best for positions you know you need to fill permanently and for roles where the best candidates are unlikely to consider temporary work.
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